Product · Email Management

Email management that takes emails off your team's plate.

Automate recurring emails, use smart templates, and keep the whole firm on one communication timeline.

Automate recurring emails and follow-ups
Professional templates with smart placeholders
Full client communication timeline for every team member

4.8 from 300+ reviews · No credit card required

Uku email management — automated emails and client communication timeline

"Did anyone reply to this client yet?" should never be a question. When every email from every team member lands on one client timeline, the answer is always one glance away.

What smart email management delivers

Saved per team member, monthly

Automated emails and templates eliminate repetitive writing. Your team spends time on accounting, not copying and pasting the same message.

Forgotten follow-ups

Trigger-based automation sends the right email at the right time. Task completed? Start date arrived? The client already knows.

100%

Communication history visible

Every email from every team member lives on one timeline. Vacation handoffs and client questions answered without digging through inboxes.

“Sending emails from Uku allows us to provide excellent client communication. Additionally, we save about 8 hours per team member of working time monthly.”
Pille, CFO

See it in action

Quick, easy & professional client communication.

Stop writing and sending the same emails over and over. Automate recurring messages and let your team focus on what they do best.

Watch how Uku's email management works · YouTube

Email Automation

Automated emails that save hours every month.

Add automatic emails to recurring tasks. Trigger them after a task is completed or when the start or end date arrives.

The same message goes to 200 clients in seconds
Timely, consistent updates — written by no one
Triggers tied to your workflows

Uku automated emails — add emails to recurring tasks

Email Templates

Fast and consistent client communication.

Letters are pre-written for you. Use placeholders like {{client_name}} and Uku fills them automatically.

Personal and company-wide templates
Translations — Uku sends in the language on the client profile
Placeholders for deadline, period, company name, and more

Uku email templates with placeholder variables

Communication Timeline

The full client conversation on a single timeline.

Emails sent by all team members, gathered in one place. No more digging through personal inboxes.

History available even when colleagues are on vacation
New team members get full context from day one
Lives on the client profile — one source of truth

Uku client communication timeline showing all team emails

Everything you need

Everything you need for professional client emails.

Email automation

Add emails to recurring tasks. Automate based on task completion, start, or end time.

Personal & company templates

Pre-written letters ensure a consistent, professional communication style.

Template translations

Uku sends letters in the language specified on the client profile.

Smart placeholders

{{client_name}}, {{deadline}}, {{period}} — replaced with the correct values automatically.

Communication timeline

All team members' interactions with a client on one timeline, accessible to everyone.

Multiple email addresses

Send from company, team member, or client-specific addresses based on context.

Gmail integration

Connect Gmail in minutes. Emails sent from Uku appear in your Gmail sent folder.

Office 365 integration

Connect Outlook seamlessly. Full sync with your Office 365 sent folder.

SMTP server

Connect any email server. Fill in the fields and send a test letter to verify.

Email management checklist

Yes, Uku email management can do that.

Every email management question we hear from accounting firms — and the answer is always the same.

Can I automate recurring emails based on task triggers?
Can I create templates with smart placeholders like client name and deadline?
Can I send emails in the client's preferred language automatically?
Can I see all client communication from every team member on one timeline?
Can I connect Gmail, Office 365, or my own SMTP server?
Can I send from different email addresses — company, personal, or client-specific?
Can I trigger emails when a task is completed or a deadline arrives?
Can I access communication history when a colleague is on vacation?
Can I add file attachments to automated emails?
Can I track which emails have been sent to each client?

FAQ

Email management questions.

Can I send emails directly from Uku?

Yes. Connect your Gmail, Office 365, or SMTP server to Uku and send emails without leaving the platform. Sent emails appear in both Uku's timeline and your email provider's sent folder.

How does email automation work?

Add automatic emails to recurring tasks. Choose a trigger — task completed, start date arrived, or end date arrived — and Uku sends the email for you. No manual work, no forgotten follow-ups.

Can I use email templates with placeholders?

Yes. Create templates with placeholders like {{client_name}}, {{deadline}}, or {{company_name}}. Uku replaces them automatically when the email is sent. Templates support multiple languages — Uku picks the right language based on the client profile.

Does Uku track all client communication?

Every email sent by any team member is recorded on the client's communication timeline. When a colleague is on vacation, you can see the full conversation history instantly — no digging through inboxes.

Which email providers does Uku integrate with?

Uku integrates with Gmail, Office 365 (Outlook), and any SMTP server. The setup takes minutes. Emails sent from Uku automatically appear in your provider's sent folder.

Can different team members send from different email addresses?

Yes. You can configure company-wide, team-member-specific, and client-specific email addresses. Uku sends from the right address based on the context.

How much does email management cost?

Email management is included in all Uku plans. No extra cost, no per-email fees. You get automation, templates, timeline, and integrations out of the box.

Have a question? Contact us — real people answer.

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