Grow your team without growing admin work
- One place for all employee data, and easier onboarding and offboarding
- Flexible working hours reporting with convenient vacation management
- Integrated time and office attendance tracking
TOP Accounting practice management SOFTWARE
Sandgrav Solutions
CFO
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A Smarter Way to Give
Your Team’s Productivity a Push
Your Team Deserves Work-Life Balance
Show your team you care by giving them the balance they deserve.
Have an overview of overtime with up-to-date work time balances. Adjust each team member’s workload, vacation days, and national holidays to fit their needs and keep mental health a priority in your accounting firm.
Every Tracked Minute Boosts Your Profits
Monitor and manage working time with Uku’s time tracking. Ensure you get paid for every billable task and import tracked data to your accounting software.
- Easy Time Tracking Use a stopwatch or manual entries to log even the smallest tasks.
- Productivity Insights Analyze time spent on clients and tasks to optimize your workload.
- Transparent Billing Automate invoicing and build trust with detailed time reports.
Know Where Your Employees Are
Coordinate Team Vacations and Handle Absences
Manage Your Accounting Team to Keep Them Happy
Uku’s powerful features help you manage your team. Designed by bookkeepers and accountants for accounting firms
Customizable Employee Profiles
Create detailed profiles with standard and custom fields. Track essential information like contact details, departments, skills, certifications, performance metrics, contract start dates, software proficiency, health check dates, and assigned equipment — all in one place.
Save Memos & Documents
Add notes directly to employee profile for quick reference. Log important conversations, performance reviews, onboarding progress, and policy documentation. Keep everyone informed and up-to-date.
Laber Cost & Billable Rates
Assign labor costs and billable rates to each team member for accurate budgeting and profitability reporting. Import and export all your data fast. Set agreed working hours per week to provide flexibility for your team members.
Team Calendar
Shows the Ultimate Overview
Bring your team closer together with a calendar that shows all your important information — vacations, absences, team and client birthdays, holidays, tax dates, company events, and most importantly, all tasks. The all-in-one planning tool not only enhances coordination and boosts productivity but truly unites your team by keeping everyone informed and connected across your accounting firm.
Smooth Employee Onboarding
and Leave Management
Offer the best experience to new team members joining your accounting firm. With Uku, you can create onboarding projects that include all necessary steps — like setting up accounts, introducing company policies, scheduling training sessions, and more. Turn these projects into reusable templates for quick deployment, ensuring nothing important is overlooked.
Easily track each new hire’s progress with Uku’s super simple project overview. Link tasks together (task dependencies) for a smooth onboarding process that keeps everything organized and efficient, giving your new team members a welcoming start.
Workforce Management Software Benefits
Reduce Administrative Tasks
No more time-consuming admin tasks, like keeping track of Excel sheets or searching for documents.
Uku helps bookkeepers with time tracking, task handling and automating admin tasks, so the team can focus on delivering service to accounting clients.
Help the Team Communicate
Unite your accounting team in every aspect of their work. With all client, employee, and work information in one place, communication flows better.
Coordinate tasks, share info, add comments, support each other. Work will fly by!
Oversee of Everyone’s Work
No more blind spots, asking around, and micromanaging.
You know your team's workload, project statuses, and performance metrics in real time. Make informed decisions and keep your accounting firm responsive.
Make Client Experience Better
When your team is more organized, they work better, and your clients feel the difference.
Uku helps you stay on top of deadlines, deliver transparent and personalized services that set your accounting firm apart and help gain your clients’ trust.
Free Your Team's Time
Save your staff time and give them peace of mind with tools that do the boring tasks.
Uku automates routine processes like writing and sending emails and invoices. Your accounting team can focus on what they enjoy doing most.
Stay Ahead of the Competitors
Uku’s clients are happy other accounting firms have not found Uku yet.
The software keeps you competitive. You have more free time to adapt to new regulations and market demands thanks to automations and integrations that save you time.
How Much Time Does a 10-Person Accounting Firm Save?
Assuming your firm has 10 bookkeepers and 2 managers, here’s the total time saved:
- Bookkeepers: 83 hours/year × 10 bookkeepers = 830 hours per year
- Managers: 37.5 hours/year × 2 managers = 75 hours per year
- Onboarding: 20 hours per year
- Team coordination: 50 hours per year
Implementing Uku’s Workforce Management Software can significantly reduce the time spent on administrative tasks, allowing your team to focus on delivering exceptional service to your clients. Here’s an example calculation of how these features can save your firm time
1. Time Tracking and Automated Billing
- Before Uku: Accountants spend about 30 minutes daily manually tracking time and preparing invoices.
- With Uku: Time tracking with Uku reduces this to 10 minutes daily.
- Time Saved per Accountant: 20 minutes/day.
- Annual Savings per Accountant: 20 minutes/day × 5 days/week × 50 weeks/year = 83 hours/year.
2. Simplified Vacation and Absence Management
- Before Uku: Managers spend approximately 1 hour per week handling leave requests and updating schedules.
- With Uku: Uku streamlines this process to 15 minutes per week.
- Time Saved per Accountant: 20 minutes/day.
- Annual Savings per Accountant: 45 minutes/week × 50 weeks/year = 37.5 hours/year.
3. Efficient Employee Onboarding
- Before Uku: Onboarding a new employee takes around 8 hours over several days.
- With Uku: Using onboarding templates cuts this down to 4 hours.
- Time Saved per New Hire: 4 hours.
- If you onboard 5 employees a year: 4 hours × 5 employees = 20 hours/year saved.
4. Streamlined Team Coordination
- Before Uku: Teams spend about 2 hours per week coordinating schedules and meetings.
- With Uku: The unified team calendar reduces this to 1 hour per week.
- Time Saved per Team: 1 hour/week.
- Annual Savings for the Team: 1 hour/week × 50 weeks/year = 50 hours/year.
Unlock your firm’s potential by saving time with Uku’s Workforce Management Software.
Questions about Uku’s
workforce management feature
It removes the need for a separate HR or workforce management software. You can handle all of your tasks, client data, client communication, business analytics and workforce management from a single software. Uku’s workforce management helps you plan vacations, have an overview of absences and sick leave, delegate work between colleagues, keep up with task status, and manage office attendance.
Absolutely. Uku offers high levels of customization. Create employee profiles with custom fields, set individual working hours for employees, and design onboarding or offboarding templates specific to your firm’s processes. This flexibility makes Uku adapt to your needs, not the other way around.
Uku’s features keep teams connected regardless of their location. The office attendance tracking allows employees to update their work status (remote or office) with a single click, which helps managers plan resources and team meetings. Real-time collaboration tools, like sharable client profiles, notes, comments, and a unified team calendar ensure smooth cooperation in remote or hybrid setups.
Uku prioritizes the security of your data with encryption protocols and access controls. It complies with industry standards and regulations related to data protection and privacy. Updates and security audits are performed yearly to safeguard sensitive information, giving you peace of mind.
Uku offers the Elite plan at €39 per month when billed annually. This plan provides full access to all the advanced features. Investing in Uku means investing in a solution that saves you time, reduces administrative work, and helps your firm grow profits as well as client and employee satisfaction.
Key Features of the Software for Accounting Firms
Workflow Automation
Standardize your accounting work with recurring task templates and dependencies. Hereinafter Uku will send the tasks to the right person’s dashboard at the right time.
Task Management
Tasks appear on the dashboard and in the calendar when it’s time to work on them. The accounting team lead gets a quick overview of whether the work is on schedule.
Time Tracking
Tracking time is addictively easy in Uku, the bookkeeping practice management software. Enter time manually or track with the timer and conveniently map even the smallest tasks.
Team Collaboration
Take the pain out of employee replacements. Assign tasks to an accountant, add attachments or comments and keep relevant information in one place.
CRM
Keep all important information in the client profile. Easily import and export all data to keep relevant information always available.
Business Analytics
Uku gives you an overview of time spent by customers, tasks and employees. Prevent bottlenecks, optimize processes and operate profitably.
Client Agreement Monitoring
Keep track of billable hours and operate profitably. React operatively to workload changes – Uku notifies you when the workload exceeds your agreements.
Flextime
Manage work-life balance with ease with accountants practice management software. Get an overview of your team’s working hours, overtime, and vacation balance.
Automated Billing
Speed up your invoicing by setting up automated billing with a fixed, hourly or service-based rate. Send invoices to clients and your accounting software.
Email Management
Transform emails into tasks instantly, automate recurring messages, and track follow-ups in one place — never miss client communications or deadlines in your accounting workflow.
Document management
Smart document management system for accounting firms: keep files organized, accessible, and secure with automated organization that puts every document exactly where it belongs.
Client Portal
Elevate your client communication, streamline documents collection and digitisation with your beautifully branded, simple, secure Client Portal.
Project Management
Simplify onboarding for new clients and team members. Track project progress with a real-time overview and run any deadline-driven projects.
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Client Budgeting
Agree on a budget with your client, and we’ll help you keep track. Get notified before the budget’s maxed out, so you can plan ahead, adjust, and maintain strong client relationships.
Workforce Management
All-in-one workforce management platform for accounting firms: centralize employee data, automate HR tasks, and streamline time tracking in one powerful solution.
Integrations
Uku fits nicely in your toolbox and is integrated with other software and business registers. Automated data exchange further reduces tedious and error-prone manual work.
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Highly Valued Accounting Practice Management Software,
Trusted by Thousands of Accountants.
Start a free trial or get a demo.
Elevate your efficiency with Uku, the powerful yet easy-to-use accounting practice management software.
“
Let’s create a dream, where the team is happy, clients are well served and profits are fair.Rain Allikvee / Uku’s co-founder
